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Services

MACI is a turn-key convention service provider offering services in both of Canada's official languages.   We are a comprehensive event services provider but these services are also offered on an individual basis - consider this your "shopping list" of available services:

Association Management
Budgeting
Critical Path Design and Implementation
Event Design and Management
Exhibit Management
Exhibit Sales
Hotel Management
Marketing
Registration
Room Allocation
Technical Production
Temporary Staffing
Volunteer Management


 

Association Management

The lifeblood of most industries, Associations are usually run by its own Members. This formula works well in shaping, defining and maintaining the integrity of an Association but for growing, managing and building membership of an association, often contracting these services will push a struggling association into the black. While profit is not always the focus of an association, survival, growth and offering greater value to membership certainly are. MACI has extensive experience in pulling open an association, setting up a suitabel accounting system, managing collections for Membership as well as conducting member drive activities (and of course managing events). If you have an association and are curious about the services we can offer, don't hesitate to ask - it costs nothing to get an estimate and you might be surprised at how affordable it is to get your Association on the path to growth!


Budgeting

Trade Shows, Consumer Shows, city-wide conferences, one day seminars, workshops, a small reception or board meeting ... with 20 years of event planning experience, MACI can assemble a detailed budget for any event, taking into consideration EVERY component. Whether MACI's services for plannign an event are engaged or not, having in your arsenal, a detailed budget plan and report from MACI means you are armed with all possible information required to make informed decisions about your event. Contact us today for a quote on this service. Following a MACI event, budget reports include budget, actual and variance figures including all data to which we are privy - in revenue or expense items.


Critical Path Design

MACI began to develop critical paths for our first conventions in the early 90s and have been adding to and developing these valuable reports ever since. Far from pulling a pre-written report off the shelf, MACI will assess your event requirements, design a detailed critical path, covering off every requirement from introduction to final show-close report. MACI critical paths are event industry specific, assigning roles to those identified within the client's team and maci's and include predecessor and successor links to ensure ease of ongoing management either by a member of the Client team or MACI. Critical Path reports assign weekly, daily responsibilities and help a client track progress. At MACI we find these reports useful for events of all sizes but of course they are indispensible for our very large, city-wide conventions. Included in MACI services, the production of a critical path is the most affordable but we do offer this as a stand alone service. Ask for a quote today.


Event Design and Management

Let the MACI Team design the event you have in mind - taking into account your budget, your timeline and especially your vision for the event MACI Experts will develop, budget and plan the event you imagined and will hopefully improve upon it. From set pieces available to us in storage, to many resources and tricks up our sleeve, we'll design a unique and memorable event for any budget. Call today for a quote and to discuss your plans.


Exhibit Management

From initial design, trade show layout, floorplan, recommended exhibit space rates and plan through management of exhibitor logistics, financials and even production and distribution of the exhibitor manual. Exhibit Management can also include set up, material handling coordination, move in/out, shipping and customs coordination through a number of our tested and trusted suppliers. MACI Conventions has specialized in trade and consumer show production for most of the last 20 years. Add our team to your team for a winning combination. Call today for a quote.


Exhibit Sales

If you have managed a trade or consumer show before you know this: Good Exhibit Sales help is HARD to find. Outsource your exhibit sales to MACI Conventions - all of it or parcel out the tougher markets, be it based on geography or industry sector. MACI works on commission and therefore fits all budgets. Don't add unnecessary burden to your overhead and bottom line, outsource Exhibit Sales to the Professionals at MACI. We have an excellent training facility for new team members, and use a database for call management that allows us to keep our clients up to date with as much or as little detail as they could possibly want. From very early on in the contract, you'll feel confident that you've entrusted your exhibit sales to the right team.


Hotel Management

Your people are arriving for your event from all over the world. They need hotel rooms and suddenly your inbox is flooded with offers from dozens of beautiful downtown hotels, offering a variety of rates, styles and amenities. Negotiating and managing Housing for a Vancouver event brings with it its own unique challenges. Let the Team at MACI carefully assess your housing requirements, negotiate the best rates, post a site uniquet to your event which will allow YOUR guests to make hotel reservations through YOUR site but most importantly: let us track and report to you on the progress of housing pick up all through the process. You know Attendees book their rooms before they register for an event ... let us help you use hotel data for an accurate forecast of what to expect as your event draws near. After the event, MACI prepares comprehensive and useful post show reports depicting the pick up vs. block at all hotels used as well as some other tools of which you may not be aware. Contact MACI to find out if oursourcing the Housing component of your event might be right for you.


Marketing

Using our comprehensive database to start with, when faced with a new project, MACI will undertake a period of research to build upon their data, creating a comprehensive database unique to the event. Again, using detailed reports, MACI will share all data, strategy and processes with the client before embarking on a comprehensive marketing plan of E-blasts, targeted email messages and phone calls to market and promote your event. Call for quotes and examples of past work - it doesn't cost anything to ask a question!


Registration

Data really is "our thing". Based on your event requirements, we'll suggest our own in-house registration or that of one of a number of our tested and proven suppliers to provide the most suitable system for Pre-event and On-Site Registration. From photo ID for a 12,000 event (planned for 6,000) to a small one system badge printer set up, at MACI we know that capturing the data accurately and managing it carefully is KEY to a successful event. We will work with your pre-registration data to create an immaculate file for import into the agreed upon on-site system if that is what is decided or we'll suggest a turn key system to take the data from the first pre-event registrant through to the last on-site, late registrant. As with our other areas of specialty, when the event is over, MACI will prepare comprehensive and extremely detailed reports for use by the client in the marketing of future events. MACI manages financials as well as data with meticulous reporting so that each client's data is as safe as if it had never left their office. Call for details.


Room Allocation

Not to be overlooked - this one seems obvious but sometimes it takes an expert to really look at a venue and suggest the best possible configuration for the use of rooms. With a view to protecting the client's budget while offering the best possible event experience to their Attendees, MACI will suggest an overall Room Allocation plan, complete with layouts of each room showing all furniture and equipment so that you can make decisions early about all on-site requirements. A picture really is worth a thousand words. Call today for examples of our past work.


Technical Production

Staging, Construction, Audio Visual Equipment and Services including Rigging, Lighting and Special Effects ... the MACI Team will pull all Technical Production requirements together for you into packages, allowing you to pick and choose the elements that will result in the event you've envisioned. We have worked with all budgets, all restrictions and many varied tastes. MACI would love to help you produce your next "really big show". Call today for a quote.


Temporary Staff

The MACI Team includes more than 20 years of experience in human resource management. Having begun her career by creating and building the "Special Events Divisions" of three of Vancouver's Major temporary personnel agencies, MACI's Vice President personally recruits, interviews and trains specilized Staff to represent each event. Our skill is proven, our experience extensive and our Rates are very competitive.


Volunteer Management

Depending on the event, many clients wish to offer a Volunteer Program, either to meet the requirements of an Event Sponsor or to offer the opportunity for those studying the field, without the means to pay for a registration, to attend an event (to trade volunteer hours for access to sessions). From early days, MACI Conventions has been involved in recruiting, interviewing, selecting and training volunteers for Vancouver events. We have built an impressive database of current volunteer applicants whom we can put to work at your event. Services we may also include in this package are clothing selection & order (volunteer shirts, etc) as well as food & beverage planning & management for the volunteer squad. Please contact us today for details and rates.



Telephone:
604-633-0703
Fax:
866-235-6850